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New Hanover County Schools
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Community Use of School Property and Facilities

The New Hanover County Board of Education supports greater community involvement in the public schools through the use of school property and facilities. Auditoriums, cafeterias, gymnasiums and other portions of school property may be used when such use does not interfere with regular and special activities sponsored by the New Hanover County Schools.

To use the New Hanover County Schools facilities there is a custodial/staff fee, use fee, and general liability insurance requirement.  Gyms and athletic fields are also scheduled through the Facility Use Coordinator, Tufanna Bradley-Thomas. The fees and general use information for facilities can be obtained by calling 254-4319.

It is recommended that you request the use of a facility as far in advance as possible. The demand to use facilities far exceeds the actual availability.  Below are the NHCS Facility Use Standards Terms and Conditions and Board Policy 4500:

 



Reserve Now

If you choose to reserve space in our buildings, please keep in mind that fees may be charged to offset associated custodial costs. Any organization using district facilities must meet insurance requirements and have a current Certificate of Insurance on file with the District.  Also, if you are seeking a nonprofit classification, you must upload a copy of the organization's state-approved Nonprofit Articles of Incorporation or IRS 501 (c) 3 letter.

The Certificate of Liability Insurance must name the New Hanover County Board of Education (6410 Carolina Beach Road, Wilmington, NC 28412) as the certificate holder AND additional insured in the amounts of $1,000,000 per occurrence and $2,000,000 annual aggregate. Also, a copy of the endorsement to the Liability Insurance Policy or a copy of the page from the Liability Insurance Policy indicating blanket coverage for any entity named as an additional insured and certificate holder is required.


Register for an Account

All facility use requests are completed online, if you have difficulty completing the request online, contact Tufanna Bradley-Thomas at Tufanna.Thomas@nhcs.net or (910) 254-4319. The first step needed to make an online facility use request is to create a user account. You can do so by clicking the Register icon to the left of the below video. Be sure to complete all information fields and then click the submit button. If your registration was successful you will receive an e-mail confirmation. The video and Quick Start Guide below will provide additional information.

(First-time users only)
Register for an account
Quick Start Guide


Creating a User Account Video



Login & Reserve

Once your account is created you can start making facility reservations. Click the calendar icon to the left to reach the Login screen. The video and Quick Start Guide below will further explain the reservation process.

Already Have an Account?
Login and Reserve
Quick Start Guide


Submitting a Facility Use Request Video


Payment

To confirm your request and secure your event, your application must be submitted along with valid liability insurance and payment. Payment of checks or money orders may be submitted to: Attn: Tufanna Bradley-Thomas, Community Relations/Facility Use Coordinator, New Hanover County Schools, 6410 Carolina Beach Road, Wilmington, NC 28412.
You also have the option of paying online line using K12Payment Center for a $1.95 convenience fee per transaction plus your contracted amount for using our facilities.

K12PaymentCenter Instructions:

  1. Sign in as a guest (Continue As Guest).
  2. Select North Carolina and New Hanover County Schools.
  3. Under School Fees, select Central Office-Facility Use.
  4. Enter the total amount of your contract.
  5. Enter the Facility Rental Location (i.e. Ashley High School Gym) and contract number.
  6. Remember, there is a $1.95 fee per transaction.

You can click on the image below or go to www.k12paymentcenter.com.

K-12 Payment Center