New Hanover County Schools
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NHCS - Human Resources

Application Process for Substitute Teacher                                  

Expectations of all substitutes-click here- please read expectations before applying.

All applicants who have completed and submitted the requirements below are reviewed and appropriately selected. When all paperwork has been submitted and approved, the applicant will be sent an email and required to complete and pass an online *Employment orientation, complete a state health form and obtain a TB test before reporting to work.

*The online Employment Orientation will cost $39.00 ($49.00 with Effective Substitute Training (EST).
The Employment Orientation ($39.00) will be required for all applicants. The $49.00 course is for those that do not have a teaching degree. (Note: A link to these courses will be emailed to you upon approval).

Substitute hours are capped at 129 hours per month.

   Printable Format

  1. Mail the following to
        New Hanover County Schools
        6410 Carolina Beach Road
        Wilmington, NC 28412
        Attention: Substitute Office

    Disclosure & Authorization form.
    Form-click here
    A pre-employment criminal background check will be performed.

    Proof of education.
    (Minimum educational requirement: High school diploma or equivalent)
    Submit a copy of your high school transcripts, diploma or a copy of official college transcripts.

    Copy of teaching license
    (if applicable).
    If you are not licensed, you will be required to add Effective Substitute Teacher (EST) Training to the Employment Orientation. Current teacher interns are not required to complete EST. All applicants are required to take the online orientation ($39.00).

    Three supervisory references

    The supervisory references should be completed from persons who have first hand knowledge of applicant's qualifications. It is the responsibility of the applicant to furnish the reference forms to the appropriate individuals (Use the form below or a personal letter from your reference is acceptable).
    New Hanover County Reference form-click here

    Please do not email photos of any forms. Emailed forms must be scanned.

  2. Principal interviews
    Two principal interviews are required. One at an elementary level and one at a middle or high school level.
    *The applicant should contact the schools to schedule a substitute interview. When the interview has been completed, the principal will contact me with his/her recommendation for hire. 
    Note: The applicant should schedule interviews after you have submitted your online application and mailed in your paperwork to the sub office.

  3. Create an on-line "Substitute" Application.
    Go to to complete this application.
    Note: This step should be completed first before any paperwork is submitted. The online application must be updated yearly to keep your paperwork on file with our office.

    Previous NHCS employees
    -Please complete attached application. The sub office will contact you for additional paperwork, if needed. Click here to print application.
    Note: NHCS employees separated longer than 5 years must complete the entire package.

FAX:    910-254-4413

Salary Rates:


The daily rate for a substitute who now holds a teaching certificate.


The daily rate for a substitute who has taken Effective Teacher Training. (Note: Graduates will be paid at this level until a license has been submitted. Pending/Completion letters cannot be used as proof that you have a license.)


Daily rate for any substitute working for a teacher assistant.  

HALF DAYS are paid at half the daily salary rate (example: half day for a teacher assistant is $40.00)

Long Term Substitutes

  • Must be on the New Hanover County active substitute list.
  • Must hold an active NC teaching certificate in the appropriate content area.
  • The Principal of the school will make the recommendation.
  • The long term assignment must be for 4 weeks (20 days) or more.
  • The long term assignment must be approved by the Human Resources Department.

    Long Term Substitutes will be paid on the state teacher salary scale A-O which is currently $3500.00 per month. A long term substitute is not eligible for benefits including sick leave, holiday pay, vacation pay, etc. Those days (sick, holiday, vacation) will be deducted on a monthly basis when incurred.


Please contact Human Resources at 910-254-4345 if you have any questions.