Human Resources

NC License Requirement for Certified Positions
Professional Educators must be NC licensed in their area/subject/grade.

If not certified in the state of NC, you are ineligible for a certified position until all official documentation has been submitted via the NC Dept. of Public Instruction’s online automated licensure system.  Copies of all required documentation must also be on file with NHCS.

• Official transcripts (for all degrees completed)
• Form V (must be completed by university's Dean of Education or Licensure Officer, and returned to you)
• Copy of out-of-state teaching certificate (if not available, Form V will suffice)
• Test scores that were required for certification (Praxis II, etc.)
• Any additional documentation related to your certification (Highly Qualified status, etc.)
• Form E (must be completed by previous employers and returned to you for experience verification for salary purposes, and to determine what type of certificate will be issued)
• $100.00 processing fee (must be paid with Visa or Master Card)
  • Form V and E can be found by clicking on this link: http://www.ncpublicschools.org/licensure/forms/
  • When you have compiled the above documentation, you must scan and make electronic copies, which must be submitted online, to the NC Dept. of Public Instruction's online automated licensure system.
     

To access the NC DPI Licensure Section’s online system, and create your account, click below (you will need to use a personal email address for this system)

NCDPI Online Licensure 

Once documentation has been submitted online and scanned into the system at the NC DPI Licensure Section, it can take 8 weeks or longer to process. 

While a person might be hired as a substitute teacher, we cannot hire a teacher without a fully documented license request pending at the NC DPI. 

• Licensure Renewal Process
• Frequently Asked Questions
• Areas of Licensure
• License for Administrators and Special Service Personnel
• Beginning the Process of Educator's License
• Licensure Forms and FAQs
• Public Licensure Lookup and Online Licensure Account

Subject Area Testing:

• NC Praxis
• Foundations of Reading

Update/Reminders:

If you hold a clear teaching license with no restrictions, you can add an area to your license by taking and passing the Praxis II Test or Pearson Test for North Carolina: Foundations of Reading and General Curriculum (effective October 1, 2014) for that area, or, by completing a state approved teacher education program that leads to licensure, or by completing 24 hours in the subject area with a grade of C or better. If you hold a professional educator’s student services license, you must complete the teacher education program to add a teaching area to your existing license.

In order for the area to be added, a request to add, required documentation (see above), and a $60.00 processing fee must be submitted via the NC DPI's online licensure system (click here to access the website).

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CTE Teacher Education/Licensing Programs

  Employee Portal
(View Paycheck Here)
 

New Hire Process

1. At the conclusion of the interview process the principal or supervisor submits their recommendation for hire to the Division of Human Resources.

2. A criminal background check is conducted.
3. A position offer will be made by a Human Resources Administrator upon verification of all qualifications are met.
4. After accepting this position, a Human Resource support associate will contact you to schedule your orientation. The orientation typically occurs after your Health Certificate Form and TB test have been completed by a doctor.
5. Please understand that the New Hire forms are NOT needed until AFTER you have accepted a position with New Hanover County Schools.

Pre-Employment Orientation

Orientation is designed to give new employees a preview of the school system's policies and requirements.  New employees have the opportunity to ask any questions they need answered.  Employees will also be submitting required paperwork for the new hire process during this meeting (listed below).

New Hire Forms

• Health Certificate (Note: NHCS does not require a record of Immunizations)
• I-9 Form - Employment Eligibility
• Direct Deposit (with voided check)
• W-4 Federal Tax Withholding
• NC-4 EZ
• Equal Employment Opportunity Voluntary Identification
• Transfer of N.C. State Service and Leave Balance
• Outside Work Experience Application (Classified Only)
• SHP Benefits Enrollment Cost Sheet (Eligible-30 hours a week or more and at least 6 months employment)
• State Health Plan Comparison
• Employment Agreement
• Personnel Handbook
• Summer Pay Deduction Form

New Hire Forms - Pre-K and After School Programs

• Pre-K and After School Programs Criminal Background Checks Fact Sheet
• Pre-K and After School Programs Staff Health Assessment
• Pre-K and After School Programs TB Screening

Frequently Asked Questions about Orientation are listed below:

How long does the Orientation last?
The orientation meeting lasts about 2 hours. The Benefits Orientation is included in the orientation meeting.

What should I bring?

• Appropriate identification for completion of the federal Employment Eligibility Verification Form (I-9). You will need to bring original forms of your identification documents, no photocopies or faxed copies.
• An original Social Security card for payroll purposes (no copies). 
• If you do not have your social security card, you will need to apply for one at the local Social Security Employment Office.
  • 1528 S. 16th Street Wilmington, NC 28401
  • 866-964-6227
• Completed Health Certificate with TB results.
• A voided check for direct deposit
• Completed New Hire forms (see list above) 

Where do I report for the Orientation?
6410 Carolina Beach Road

Where can I get a physical and TB test for my Health Certificate? Who pays for this exam?
Any health care provider, including the local Health Department, walk-in clinic, or your family doctor may be able to administer a TB test and complete the physical form for you. The fee is the responsibility of the employee.

Can I email or mail the New Hire forms to you prior to orientation?
Yes, you may email your paperwork to the support associate that contacts you for orientation or mail to New Hanover County Schools, 6410 Carolina Beach Road, Wilmington NC 28412.

What is your fax number?
The fax number is 910-254-4471. Please be sure to attention your information to the appropriate department (classified or certified). Other fax numbers are listed below.

Benefits 910-254-4129

Licensure 910-254-4134
Substitute Office 910-254-4413

Application Process

Employee Portal

Employee Portal Instructions

Information for Current NHCS Substitutes

Aesop Substitute Information 

Sub System Phone Number    800-942-3767
Sub System Web Site Address    www.aesoponline.com
Helpdesk    910-254-4345

Information on how to register with the Employee Portal and access your pay stubs online

Expectations of All Substitute Teachers

Staff Development