Human Resources

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NC License Requirement for Certified Positions
Professional Educators must be NC licensed in their area/subject/grade.

If not certified in the state of NC, you are ineligible for a certified position until all official documentation has been submitted via the NC Dept. of Public Instruction’s online automated licensure system.  Copies of all required documentation must also be on file with NHCS.

• Official transcripts (for all degrees completed)
• Form V (must be completed by university's Dean of Education or Licensure Officer, and returned to you)
• Copy of out-of-state teaching certificate (if not available, Form V will suffice)
• Test scores that were required for certification (Praxis II, etc.)
• Any additional documentation related to your certification (Highly Qualified status, etc.)
• Form E (must be completed by previous employers and returned to you for experience verification for salary purposes, and to determine what type of certificate will be issued)
• $100.00 processing fee (must be paid with Visa or Master Card)
  • Form V and E can be found by clicking on this link: http://www.ncpublicschools.org/licensure/forms/
  • When you have compiled the above documentation, you must scan and make electronic copies, which must be submitted online, to the NC Dept. of Public Instruction's online automated licensure system.
     

To access the NC DPI Licensure Section’s online system, and create your account, click below (you will need to use a personal email address for this system)

NCDPI Online Licensure 

Once documentation has been submitted online and scanned into the system at the NC DPI Licensure Section, it can take 8 weeks or longer to process. 

While a person might be hired as a substitute teacher, we cannot hire a teacher without a fully documented license request pending at the NC DPI. 

• Licensure Renewal Process
• Frequently Asked Questions
• Areas of Licensure
• License for Administrators and Special Service Personnel
• Beginning the Process of Educator's License
• Public Licensure Lookup and Online Licensure Account
• Licensure Forms and FAQs

Subject Area Testing:

• NC Praxis
• Foundations of Reading

Update/Reminders:

If you hold a clear teaching license with no restrictions, you can add an area to your license by taking and passing the Praxis II Test or Pearson Test for North Carolina: Foundations of Reading and General Curriculum (effective October 1, 2014) for that area, or, by completing a state approved teacher education program that leads to licensure, or by completing 24 hours in the subject area with a grade of C or better. If you hold a professional educator’s student services license, you must complete the teacher education program to add a teaching area to your existing license.

In order for the area to be added, a request to add, required documentation (see above), and a $60.00 processing fee must be submitted via the NC DPI's online licensure system (click here to access the website).

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CTE Teacher Education/Licensing Programs

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New Hire Process

1. At the conclusion of the interview process the principal or supervisor submits their recommendation for hire to the Division of Human Resources.

2. A Human Resources Administrator will verify the candidate's qualifications. Then contact the candidate to offer employment.
3. After accepting a position, you will receive an email from Human Resources that includes information and instructions regarding all new hire paperwork (see below for the link to all of the new hire forms).  All documentation must be completed and submitted to Human Resources before you are permitted to begin your first day at your work location.
4. A criminal background check is conducted prior to your first day of employment, as well as fingerprints taken by New Hanover County Sheriff’s Department. You will need to make an appointment with them in advance.
5. Once all new hire paperwork is submitted to Human Resources, you will be asked to complete an orientation.  A virtual orientation is shared with all newly hired employees. In-person orientations are available upon request.
6. On your first day of employment, you will be contacted (via your personal email address) by the Benefits Specialist to provide you with benefit enrollment information.  If you are not contacted within the first three days of employment, please contact 910-254-4274.

New Hire Forms

• Health Certificate (Note: NHCS does not require a record of Immunizations)
• I-9 Form - Employment Eligibility
• Direct Deposit (with voided check)
• W-4 Federal Tax Withholding
• NC-4 EZ
• Equal Employment Opportunity Voluntary Identification
• Transfer of N.C. State Service and Leave Balance
• Outside Work Experience Application (Classified Only)
• SHP Benefits Enrollment Cost Sheet (Eligible-30 hours a week or more and at least 6 months employment)
• State Health Plan Comparison
• Employment Agreement
• Personnel Handbook
• Summer Pay Deduction Form
• Fingerprint Packet

New Hire Forms - Pre-K and After School Programs

• Pre-K and After School Programs Criminal Background Checks Fact Sheet
• Pre-K and After School Programs Staff Health Assessment
• Pre-K and After School Programs TB Screening

Frequently Asked Questions about Orientation are listed below:

When will I be offered benefits?

On your first day of employment, you will be contacted (via your personal email address) by the Benefits Specialist to provide you with benefit enrollment information.  If you are not contacted within the first three days of employment, please contact 910-254-4274.  You must complete the benefit enrollment process within the first 30 days of employment.

Where can I get a physical and TB test for my Health Assessment? Who pays for this exam?

Any health care provider, including the local Health Department, walk-in clinic, or your family doctor may be able to administer a TB test and complete the physical form for you. The fee is the responsibility of the employee.

Can I email or mail the New Hire forms to you?

You may email certain documents; however, we do not recommend emailing your identification documents or social security card.  The Frontline portal allows you to upload all documents in a secure folder that we can access.  We do not recommend sending the forms through the USPS, however, you may deliver the hard copies of your forms to us at 6410 Carolina Beach Road in Wilmington.

What is your fax number?

The fax number is 910-254-4471. Please be sure to mark your information with “attention to” the appropriate department or Human Resources team member.

Benefits 910-254-4129
Licensure 910-254-4134

Application Process

Employee Self Service Portal

Employee Self Service Instructions

Information for Current NHCS Substitutes

Aesop Substitute Information 

Sub System Phone Number    800-942-3767
Sub System Web Site Address    www.aesoponline.com
Helpdesk    910-254-4345

Expectations of All Substitute Teachers