Facility Use

•  policy 5030
• Terms and Conditions

Please see the attached fee schedule according to your organization’s classification. In addition to the hourly fees listed, users are responsible for an annual application fee of $35 and a $35/hr custodial fee.  

Click here to create an account. If you already have an account, click here to log in.

To create an account, the following documents are required:

• A current certificate of liability insurance showing minimum coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate. This document must list the New Hanover County Board of Education (6410 Carolina Beach Road, Wilmington, NC 28412) as the certificate holder.

• To be approved as a non-profit organization to receive non-profit facility-use rates, you must upload a copy of your organization's state-approved Nonprofit Articles of Incorporation or IRS 501 (c) 3 letter under "Additional Group Files."

Once you have uploaded these documents to your account, they will be reviewed by NHCS personnel. Considering your documents meet all requirements, you will receive a confirmation email and you will be able to submit new requests by clicking "New Request." Upon submitting your request, your electronic signature confirms your understanding and agreeance of NHCS Facility Use Terms and Conditions and Policy 5030.

After your request has been approved, you will receive an automated email containing an invoice. Please review these invoices for any errors and contact caleb.price@nhcs.net with any questions. 

You can pay via check to New Hanover County Schools (ATTN: Caleb Price), 6410 Carolina Beach Rd, Wilmington, NC 28412, or online via K12 Payment Center by clicking here.

Directions for K12 Payment Center:

-Click “Continue as guest”

-Select our state and county

-Under the second heading “Central Office Facility Use,” enter your payment amount in the first box. In the second box, include your organization’s name, the location of your reservation, and your invoice number. Then click “Add to Cart.” After adding to the cart, click on the purple cart in the upper right corner of the screen and “Proceed to Checkout.” After making your online payment, please forward your email receipt to caleb.price@nhcs.net